On-demand mailbox database scan

Running a full email database scan in large environments can result in undesired system loads. To avoid this issue, run a scan on specific databases or mailboxes. Further minimize server system impact by filtering scan targets using message timestamps.

note_icon_important IMPORTANT

Incorrectly defined rules for On-demand mailbox database scan can cause irreversible changes to Mailbox databases. Always make sure you have the most recent backup of your Mailbox databases before running On-demand mailbox database scan with rules in place for the first time. Also, we highly recommend you to verify the rules are running according to expectations. For verification, define rules with Log to events action only, because any other actions can make changes to your Mailbox databases. Once verified, you can add destructive rule actions such as Delete attachment.

The following item types are scanned in both Public folders and in user Mailboxes:

Email

Post

Calendar items (meetings/appointments)

Tasks

Contacts

Journal

1.Use the drop-down list to choose which messages to scan according to their time-stamp. For example, Scan messages modified within the last week, you can also choose to Scan all messages if required.

2.To enable or disable message body scanning, select the check box next to Scan message bodies.

3.Click Edit to select the public folder that will be scanned.

on_demand_db_scan

4.Select the check box(es) next to Server databases and Mailboxes you want to scan.

on_demand_db_scan02

note_icon_note NOTE

Filter lets you find databases and mailboxes quickly, especially if there are a large number of mailboxes in your Exchange infrastructure.

5.Click Save scan targets and parameters to the On-demand scan profile.

6.You can now click Scan. In case you have not previously specified Database scan account details a pop-up window will open asking for credentials. Otherwise, On-demand mailbox database scan will start.